Practical information
You can find all the practical information about the conference in the conference guide.
During the conference
Map of the campus
Rooms
All rooms are located on the ground floor of the “Forum” building.
- Room 1: entrance via Doors 1.07 and 1.08
- Room 2: entrance via Doors 1.09 and 1.10
Room 3: entrance via Doors 2.08 and 2.09 - Room 4: entrance via Door 3.01
- Room 5: entrance via Doors 3.08 and 3.09
Auditorium
The auditorium is located in the “Forum” building, in the basement.
Access card & conference badges
Upon arrival, you will receive a conference kit and your room access card. The room access card will grant access to your room. The conference kit includes the conference badge, which you are kindly requested to wear at all times during the conference, also when accessing coffee breaks, lunches, dinners and the gala dinner.
Wifi
You can benefit from a wifi connection throughout the duration of the conference. Network: les_fontaines
Welcome & hotel registration services
The welcome desk is located at the reception area on the ground floor of the Le Forum building. Staff will be available at the welcome desk throughout the conference. A luggage storage area is available near the front desk for storing luggage on Wednesday morning. Please note that hotel check-out is before 09:00 on Wednesday, June 24, or on the day of your departure.
Welcome desk hours:
- Saturday, June 20: 15:00-00:00 (accessible only if your registration includes arrival on Saturday)
- Sunday, June 21: 15:00 – 00:00
- Monday, June 22: 24h/day
- Tuesday, 23 June: 24h/day
- Wednesday, June 24: 24h/day
Breakfasts, lunches, coffee breaks & dinners
Lunch and dinner will take place at the Château, located on the Serge Kampf Les Fontaines campus. Please be advised that lunch service ends at 14:00 and dinner service ends at 22:00. Please note that any bar consumptions will be at your own expense. You may charge these to your room and settle the balance at the reception upon departure.
Breakfasts
- Sunday, June 21: 07:00-09:00 (accessible only if your registration includes the hotel accommodation for Saturday, June 20)
- Monday, June 22: 07:00 – 09:00
- Tuesday, June 23: 07:00 – 09:00
- Wednesday, June 24: 07:00 – 09:00
Coffee breaks
- Morning coffee break: 10:20-10:40
- Afternoon coffee break: 16:00-16:30
Monday, June 22:
- Morning coffee break: 10:40 – 11:00
- Afternoon coffee break: 15:25 – 16:00
Tuesday, June 23:
- Morning coffee break: 10:40 – 11:00
- Afternoon coffee break: 16:20 – 17:00
Wednesday, June 24:
- Morning coffee break: 11:10 – 11:30
- Afternoon coffee break: 15:30 – 16:30
Lunches
- Sunday, June 21: 12:50-14:00 (accessible only if your registration includes IATP meeting in Sunday, June 21)
- Monday, June 22: 12:30 – 14:00
- Tuesday, June 23: 12:30 – 14:00
- Wednesday, June 24: 13:00 – 14:00
Dinners
- Saturday, June 20: 19:30-22:00 (accessible only if your registration includes the dinner for Saturday, June 20)
- Sunday, June 21: 19:30 – 22:00 (Welcome Cocktail)
- Monday, June 22: 19:30 – 22:00
- Tuesday, June 23: 18:30 – 00:00 (Gala Dinner)
Are you arriving on Saturday?
- Saturday check-in: from 15:00
- Saturday dinner: 19:30 – 22:00*
*Please check whether dinner is included in your registration. - Sunday breakfast: 07:00 – 09:00
For participants registered for the IATP Meeting on Sunday, lunch and two coffee breaks are included (please refer to the IATP programme provided by Marc Assael).
Eco-friendly practices
Before the conference
✅ Favor sustainable transportation: If possible, opt for the train, carpooling or public transport rather than the plane or private car.
✅ Limit paper printing: Use digital media (program, admission tickets, notes) and avoid printing non-essential documents.
✅ Bring your own reusable equipment: water bottle, tote bag, recycled paper notebooks, refillable pens, etc.
Eco-friendly practices
On site
✅ Bring your own reusable equipment: water bottle, tote bag, recycled paper notebooks, refillable pens, etc.
✅ Water bottles will be available throughout the congress. They are returnable. Please remember to return them before you leave.
✅ If you would like to visit the surrounding area, you will need to use gentle local transport: walking or carpooling rather than cabs or private cars.
We want our approach to organizing events to be as environmentally friendly as possible. By adopting these practices, each participant helps reduce the environmental footprint of our events and supports a more sustainable model. Every action counts!